There are times when staff productivity depends on having the right tools for the job and incorporating those tools into a streamlined workflow. This can be especially true when it comes to document management whether they require hardware such as a scanner, printer, copier or a fax machine. It is now possible to have all this functionality at once with multifunction printers also known as an all in one printer.
Multifunction printers can transform your office into a more productive and efficient environment while at the same time saving you unnecessary expenses, they also require less space than having separate gadgets and this helps to reduce device clutter at the workplace. The best multifunction printer for the office will not only satisfy your printing needs but also generally has other useful features such as duplex functionality, scan to email and ID copy.
How Do Multifunction Printers work?
With advances in technology over the years devices have generally become much more compact, much of this is thanks to a reduction in the size of integrated circuits and the other electrical components that make up the device.
Because of this it is now possible to find multiple devices that used to be separate now integrated seamlessly together into a single machine. With an easy to use interface and continuous improvements in software design with each new generation of printers, office work has now thankfully become so much simpler than it was a few years ago.
1. Make the most of your space
Whether you are working from home or at the office, space is always a concern. Most companies and tenants are trying to minimize their rent expenditure and the most obvious way to do this is to rent a smaller office or appartment. With such a limited work area available it makes so much more sense to consider a multifunction printer today than at any time in the past. It is a sensible solution to a common problem.
2. Save power
Power consumption on multifunction devices tends to be much lower than if you had each gadgets separate and they usually have a sleep function for when the machine is not in use to conserve even more power. Not only does this help reduce your electricity bill but it is also good for the environment as well.
3. Improvements in Document Management
A multifunction printer aids in the digital and physical organization of a company’s printing infrastructure. All in One Printers contain advanced software and a built in wireless antenna that allows them to be operated from any wireless device, such as a smartphones, tablets and laptops. With the increased use of mobile devices in office environments, wireless printing is becoming more popular and office employees are able to work, develop and print papers from a single interface.
Multifunction printers are efficient and simple to operate because the office personnel only need to learn how to use a single interface. Once users master this interface they are able to perform all printing, copying, and scanning needs from the same control panel. Multifunction printers generally have simple to navigate menus and intuitive color touchscreens. With less time required to train staff on how to use the devices the more time they have to perform business tasks, which enhances office productivity and keeps paperwork flowing.
Internal memory types in most digital copiers and multifunction printers allow them to store large amounts of documents and scans. For each model, it may be indicated on the spec sheets as RAM, SSDs, HDDs, or ordinary memory storage. If your company has a lot of printing tasks or photographs, you’ll need a lot of memory to make sure the machine can process them quickly.
6. Laser Versus Inkjet
There are two main competing types of printing technologies, laser printers and Inkjet printers. While both have their pros and cons, the key takeaway is that laser technology involves a much more complicated printing process and therefore requires more service and tends to have a higher running cost than similar ink printers.
Whereas laser printers historically have had faster print speeds and occasionally better print quality than inkjet printers that gap is narrowing very quickly and there is no longer much difference in either speed or quality between the two.
7. Less maintenance
In practice, one gadget demands less maintenance than multiple standalone units. If any repairs are required, the process is significantly easier to do because it only needs to be done once for the entire device. Similarly, a specialist can check the status of each function and ensure that all components of your MFP continue to work properly in a single visit.
For those who are interested in reducing technical issues to a minimum, our inkjet printers have less moving parts than laser based MFPs. Components like the fuser, developer, image units and transfer belts, which are prone to failure, are simply not present in inkjets. As a result, there are less points of mechanical or electrical failure to occur.
Multifunction printers are perfect for businesses with a wide range of printing requirements. They combine simplicity and productivity to provide all of the functionality that a modern office requires.